Cross-border trucking software for South African transporters
Loads to Zimbabwe, Zambia, Mozambique, Namibia and beyond bring foreign cash, border fees and country permits that a spreadsheet can't keep straight. Grillo Fleet Management Software handles each one on the trip it belongs to.
Driver cash reconciled in its own currency
Cash for the border is requisitioned in the currency the driver will spend: US dollars, meticais, kwacha. At close-out you type the forex provider's rate once per requisition, and every line's Rand works itself out.
The driver answers for the cash in that currency: the total issued against what his slips add up to, with no need to force each slip onto a particular line. A shortfall is valued at the rate the cash actually cost, and can go straight to payroll as a deduction.
The difference between what the bank paid when the cash was ordered and what the forex provider charged is shown as the exchange-rate variance. It's a cost of the trip, never the driver's.
Permits checked against the destination country
Each permit type can be tied to a country, such as a Zimbabwe road permit. When a trip's destination country is set, the truck and trailer are checked for every permit that country needs, and anything missing or expired is flagged before the load leaves.
Tanker loads are checked too: the horse and tanker for permits such as a fire permit, and the driver for certificates such as dangerous-goods training. An expired or missing document has to be confirmed before the trip can be saved.
Border costs and diesel stops loaded per route
Set the cost of each border post once: gateway passes, carbon tax, tolls, clearing. Bundle a corridor's crossings and its planned diesel stops into a route template, and load them onto a trip's cheque requisitions in one step, at the rate in force on the day.
The same filling station can be a stop going out and on the way back, with both orders raised at the start of the trip.
Common questions
Which currencies does it handle?
Any currency the cash is issued in. Each is reconciled on its own, so a trip with US dollars and meticais gets a separate balance for each.
Where does the exchange rate come from?
From your forex provider's statement for that purchase. You type the rate once per requisition; if it's far from the rate on the requisition, it's flagged in case a Rand amount was typed by mistake.
Does the driver carry the exchange-rate loss?
No. The driver is reconciled in the currency he was given. The exchange-rate difference is booked to the trip.
See it on your own routes and rates
Every deployment gets its own branding, its own database and its own data. Get in touch and we'll set yours up.